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Your 7 step guide to choosing an ID card printer

Anna Johnson Anna Johnson , 4/26/2018
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There are a lot of benefits and advantages of having a perfect ID card for your employees. They can improve a company's security system, image, and publicity. They can even improve personal and professional relationships between workers. Therefore, we know that investing and choosing the right ID card printer is extremely important for your company. We also know that there is a huge market of office equipment, especially printers of any kind, so it's critical to make a list of steps to organize the choosing of the right ID card printer, all of them based on your needs and your company's needs. Here are seven primordial steps to check and make the golden choice.


Check the exact use of the cards.


This question is the basis for anything else. Knowing what the card details are and what it is for – if it is just for identifying, if it is for security access if it is for marking the shifts of the employees, etc. – you can define the entire design of the card. This also defines what kind of printer you need.


What their functions will be


According to what your cards functions are, especially if it needs to encode data for restricted access, security, time and attendance tracking, membership, payment, etc. (barcodes, magnetic stripe, proximity cards, and other smart card technologies) the printer decision changes. Fortunately, almost every printer has similar encoding options. We recommend you select the best printer for your organization separate from a decision about what encoding need you may have.


One side?


You will have to determine what kind of data you need to print on the cards and whether all of the content will fit on a single side. For example, if your ID card design is for identification only, you won't need to print both sides, and it is recommended to use a lanyard card holder. This practical accessory is easy to wear, gives a more formal look to the company workers, prevents the card from being lost or forgotten anywhere and only needs a one-sided design.


Or two sides?


However, two-sided cards are also very elegant and useful. Dual-sided printers automatically flip and print on the backside of the card at the same time. Most printers are available in a dual-sided version. Keep in mind that this printing mode is a little bit more expensive because of the type of printer and the extra supplies.


Your ID card design or logo


By deciding how you want your ID cards to look, you've already taken a big step in choosing your ID card printer. Depending on the card design or your company logo you'll know what kind of printer you will need, how much time will it take to make these cards and, very important, the budget that you will have to work on to afford the right supplies. Given the many markets and companies requiring ID card printers (healthcare, government, education, etc.) and the variety of card programs that exist for each, almost every ID card printer is completely different to one another, based on your ID cards requirements.




This is another important aspect to be considered when choosing an ID card printer. The material has to suit the purpose of the card. If the idea it to have cards for one event that will last just a couple of hours you could have cards made of soft materials derived from paper. Cartons, light plastic or recycled materials are available if you want to choose this option.




If, on the contrary, you are looking for some durable material for long-lasting cards for permanent employees it is better to think of hard plastic. Hard cards also need to be somewhat flexible because this will increase their duration. If the material is too hard, it will break when holding too much pressure or when bent. If the material is rather flexible, this will absorb the motion and will release it leaving the card intact. The same idea is behind major constructions and devices; they need to be hard and durable but flexible enough not to be damaged.


Hope these pieces of advice lead you to a very useful and complete ID card.