You never know when a workplace emergency will strike. Be prepared with an effective Emergency Action Plan (EAP).
Well-developed emergency action plans, and proper training so that workers understand their roles and responsibilities under the plan, will reduce the number and extent of injuries and limit structural damage to the workplace.
On the other hand, a poorly prepared plan and lack of training will likely result in a disorganized response, increased confusion, injury, and property damage.
Your EAP should include:
- Means of reporting fires and other emergencies.
- Emergency procedures and escape route assignments.
- Procedures for employees who remain to operate critical plant operations before they evacuate.
- Procedures to account for all employees after evacuation is completed.
- Rescue and medical duties for those employees who are to perform them.
- Names or job titles of persons to contact for further information or explanation of duties under the plan.
- A description of the alarm system to notify employees (including disabled employees) to evacuate and/or take other actions; alarms for different actions should be distinctive and may include horn blasts, sirens, or public address systems.
- The site of an alternative communications center in the event of a fire or explosion.
- A secure on- or off-site location to store originals or duplicate copies of accounting records, legal documents, employees' emergency contact lists, and other essential records.
Putting together a comprehensive emergency action plan that covers your worksite involves three steps: (1) determine the types of emergencies that could occur at your workplace, such as fires, severe weather, medical emergencies, or workplace violence; (2) evaluate the workplace and describe how you expect employees to respond to each type of emergency; and (3) take into account your specific worksite layout, structural features, and emergency systems when documenting procedures.
Include a diverse group of representatives from both management and rank-and-file employees in the planning process. Planners should meet frequently to review progress and allocate development tasks so the plan reflects real conditions and capabilities.
The commitment and support of all employees will play a critical role in the plan's success after an emergency, so involve them in establishing and implementing your EAP.
For detailed guidance on preparing for fires and evacuations, see Fire Safety and Evacuation Plan.
If your operations include critical dispatch or emergency communication functions, consider the resources available through Nine-One-One (911) Emergency Dispatch Services Insurance to better understand continuity needs.
For more information about creating an effective plan or to review coverage options, please feel free to contact our risk management professionals or ask an agent.
Frequently Asked Questions
What is the primary purpose of an Emergency Action Plan?
The primary purpose is to establish clear procedures so employees can respond safely and efficiently during emergencies, minimizing injuries and property damage.
Who should be involved in developing an EAP?
A diverse group including management, safety personnel, and rank-and-file employees should collaborate to ensure the plan is practical and covers real workplace conditions.
How often should an EAP be reviewed or updated?
Review the plan at least annually and after significant changes to operations, staff, or facility layout, or following any incident that reveals gaps in the plan.
Should employees receive training on the EAP?
Yes. Regular training and drills help employees understand their roles, test procedures, and identify improvements before an actual emergency occurs.