The majority of job applications today are completed online. It's easy to enter your information, upload your resume and hit send, but be careful with personal details like your full name, Social Security number, address and work history. If that data falls into the wrong hands, someone could steal your identity. Take a few precautions before you apply.
If you are responsible for storing applicant data or running a job board, learn more about protections such as On-line Database Information Retrieval Service Insurance.
Protect your personal information when applying online
Don't apply for bogus jobs. People sometimes post fake listings to collect applicants' personal data. Legitimate job ads include clear details about the hiring company, the job title and a job description. Confirm the posting is a real opening before you apply.
Use reputable job boards. There are many job sites, but do your homework before creating accounts. Find out who owns the site, who can access your information and read the privacy policy. If you can't find that information, don't use the site.
Never share unnecessary personal information. To apply you typically provide your name, phone number and job history, but no employer should ask for your Social Security number, birth date, bank account or passwords during the initial application. Provide sensitive information only after verifying the employer and the position, usually during background or credit checks after the interview stage.
Use secure sites only. Before submitting an application, check the address bar for a padlock and an "https://" URL. Those indicate the site is using secure encryption; avoid submitting personal details on pages that are not secure.
Use a strong, unique password. If you create an account on a job site, pick a password you don't use elsewhere and avoid easily guessed phrases or common sequences.
Give your application to the right person. Submit applications through the employer's official careers page or the contact listed in the job posting, and confirm any unexpected requests by calling the company's main line.
Employers and vendors that manage applicant information should consider coverage options such as Information Technology (IT) Insurance to manage data risks.
Staffing firms and temporary agencies that handle many applicants may want to review Employment Temporary Services Agencies Insurance for their specific exposures.
If you still have concerns about an application or data handling, talk to an agent who can review your situation and next steps.
Frequently Asked Questions
When should I provide my Social Security number?
Do not provide your Social Security number on an initial application; only give it after you have verified the employer and when it is needed for legitimate background or payroll purposes.
How can I spot a fake job posting?
Watch for vague company details, requests for sensitive data early in the process, unusually high pay for little work, or unprofessional communication; verify the posting on the employer's official site when possible.
Is it safe to upload my resume to job boards?
Uploading a resume to reputable, secure job boards is generally safe, but remove unnecessary personal details (like your Social Security number) and review the site's privacy policy first.
What should I do if I suspect my information was misused?
If you suspect misuse, monitor your credit and accounts, report identity theft to the appropriate authorities, and consider placing a fraud alert with credit bureaus.