If your business uses hazardous chemicals, OSHA requires you to provide a written hazard communication (HazCom) plan.
In case of an accident, your plan is the first thing a compliance officer will ask to see. Although it doesn't have to be long or detailed, the document must be clear, well organized, and comprehensive.
For related coverage options, see Hazardous Communication Insurance.
Your HazCom plan should include
- Policy statement. Explain the purpose of the plan and express your commitment to letting employees know how they can protect themselves from chemical hazards.
- Plan administration. Describe the duties of the program administrator and others with responsibilities for different aspects of the plan, together with contact information.
- Updates and reviews. Schedule updates and reviews of the plan at regular intervals and whenever new hazards are uncovered.
- Plan availability. Explain how employees and government regulators can access the document.
- Labels. Describe the requirements for container labeling.
- Safety data sheets (SDS). Set procedures to ensure employees can obtain required sheets.
- Employee training. Identify information about hazardous chemicals to communicate in comprehensive training sessions, with periodic follow-up.
- Nonroutine tasks. When employees perform nonroutine tasks that could cause temporary exposure, include a statement that you will provide information on the hazard, appropriate safety measures or equipment, and methods to reduce the danger.
- List of hazardous chemicals. Attach a list of hazardous substances that includes each chemical's name, number, manufacturer, and the areas where the chemical is used.
You can also review broader programs such as Employee Safety and Health Plan to align your HazCom plan with overall workplace safety management.
For a complimentary review of your HazCom plan, feel free to talk to an agent with the workplace safety professionals at our agency. We’re always here to serve you.
Frequently Asked Questions
Who must have a HazCom plan?
Any employer whose employees may be exposed to hazardous chemicals in the workplace must have a written HazCom plan accessible to employees and inspectors.
What basic elements must the plan include?
The plan should include a policy statement, program administration details, labeling and SDS procedures, employee training, nonroutine tasks guidance, and a list of hazardous chemicals.
How often should the HazCom plan be reviewed and updated?
Review the plan regularly and update it whenever new hazards are introduced or when changes in processes, products, or regulations affect chemical safety.