https://completemarkets.com/Article/article-post/2459/Electronic-Records-Admissibility/
...lectronic records and moving to a “paperless” office:
Agency ...ectronic records longer than paper even though they can.
https://completemarkets.com/company/CompleteMarkets/Articles/content-package/IMMS-Library/TabCategory/article-post/2459/Electronic-Records-Admissibility/
... issues. At this point, a company has us hold an original application with a signature, and we've asked them if they will accept a scanned image of that signature for audit purposes. We can't change or alter the image in any way after it is scanned. Our question, then, is legally, is there any length of time (including claims information) that we have to keep paper or can it all be scanned and shredded? How are the courts looking at this issue? All apps and claims information that we have in file are copies or originals — these have been sent directly to the companies. Before doing away with files and all paper, we want to be clear on the legality of all this. All our information is backed up to CDs; this includes ... management system files and our transactional files, which are stored outside our management system." Agency #2 : "I'm trying to determine what, from a legal point of view, we can file electronically vs. paper files. I have the Uniform Electronic Transaction Act (1999), but it doesn't go into that kind of detail. Is there any source I can go to that will detail by state what the requirements are for maintaining policy files, applications etc.? Also, are there still any states that require a wet signature for the typical P/C type applications?" Agency #3 : "Our agency t-files all the company daily paperwork. We retain this paper for seven years, which takes up a ton of space. Our agency management system will do imaging ...
https://completemarkets.com/company/CompleteMarkets/Articles/content-package/IMMS-Library/TabCategory/article-post/1748/OFFICE-SAFETY-AND-SECURITY-WHAT-WORKERS-NEED-TO-KNOW-AND-DO/
... . Never allow employees to open suspicious packages. Instead, report them to the authorities for proper search and disposal. Information Safety. Unfortunately, it's increasingly easy for computer hackers or disgruntled employees to steal your organization's vital business information. To guard against this threat, use the latest security software for your entire system, updated frequently, and make sure to have regular backups for this information. Shred paper documents with critical information as soon as they're no longer needed. Equipment Security. Keep an inventory of all your critical equipment, hardware, and software. This is especially important as electronic devices keep shrinking in size, making them easier to conceal and remove. Having an inventory (many experts suggest taking photos of important items) will also make it easier for your insurance carrier to process any ... building. Never allow employees to open suspicious packages. Instead, report them to the authorities for proper search and disposal. Information Safety. Unfortunately, it's increasingly easy for computer hackers or disgruntled employees to steal your organization's vital business information. To guard against this threat, use the latest security software for your entire system, updated frequently, and make sure to have regular backups for this information. Shred paper documents with critical information as soon as they're no longer needed. Equipment Security. Keep an inventory of all your critical equipment, hardware, and software. This is especially important as electronic devices keep shrinking in size, making them easier to conceal and remove. Having an inventory (many experts suggest taking photos of important items) will also make it easier for your insurance carrier to process ...
https://completemarkets.com/Article/article-post/1748/OFFICE-SAFETY-AND-SECURITY-WHAT-WORKERS-NEED-TO-KNOW-AND-DO/
...ackups for this information. Shred paper documents with critical information a...
https://completemarkets.com/Article/article-post/681/Check-Fraud-And-Counterfeiting/
... have certain characteristics: The paper of a wiped check is never as flat and smooth as the original. The paper fibers absorb water and solvent durin...d one at a time on 81/2'x11'sheets of paper and must be cut to size, so examin...