Hiring employees is a big step for your small business. Because you're not a large corporation, you may think you can skip the employment application, but there are several important reasons to use one.
Seven reasons to use an employment application
- Create an Unbiased Hiring Process Every job applicant will answer the same questions on the employment application. Its uniform format reduces bias during hiring and allows you to compare candidates impartially.
- Rule Out Wrong Candidates Use the employment application to filter out obvious mismatches before interviewing. Applicants without the required training or experience—or those with disqualifying employment issues—can be screened efficiently.
- Eliminate Untruthful Candidates Applicants may exaggerate on a resume but are less likely to falsify a signed application. An application can include a signed statement that false or omitted information may lead to dismissal.
- Get Permission to Verify Information The application should include a signature giving you permission to verify employment history and education and to run background, credit, or driving checks when those are job-related requirements.
- Streamline the Hiring Process Reading applications and scanning for specific keywords, degrees, or experience lets you identify qualified candidates without interviewing every applicant, saving time and administrative effort.
- Remain Legally Compliant An application helps set the tone for lawful hiring by avoiding invasive or prohibited questions about protected characteristics such as age, race, or religion.
- Prepare for Interviews Applications provide a snapshot of an applicant's work history, career goals, and values, helping you ask focused, relevant questions during the interview.
Whether you provide a printed or online employment application, it is an important part of your small business hiring process. After you create an application, have it reviewed by an attorney to ensure compliance with applicable laws.
For related coverage information, see PEO / Employee Leasing / Temporary Employment Insurance and Employment Temporary Services Agencies Insurance.
Frequently Asked Questions
Do I need a written employment application if I only post online?
A written application—whether printable or an online form—helps standardize information and makes comparisons between candidates easier.
What types of questions should I avoid on the application?
Avoid questions that seek information about protected characteristics such as race, religion, age, marital status, or disability unless directly job-related and legally permitted.
Can I require a background check from applicants?
Yes, you can request consent for background or driving checks on the application, but be sure to follow legal requirements for notices and authorizations in your jurisdiction.
Should an attorney review my employment application?
Yes, having an attorney review the application can help ensure compliance with employment laws and reduce legal risk.