Employers are fined millions of dollars each year for OSHA violations. The citations that result in fines are often overlooked by supervisors. Although employees usually receive generic information about OSHA standards in most workplaces, it is important to implement training procedures that make OSHA's rules clearer and to ensure both employees and employers understand the penalties. To make the workplace more efficient and reduce OSHA penalty risks, consider the changes below.
Ergonomic Support
Companies that find ways to prevent repetitive motion disorders are less likely to face penalties and citations from OSHA. Another benefit these employers enjoy is a lower workers' compensation premium.
The best way to implement one of these low-cost changes is to analyze how workers perform tasks, look for strain-reduction techniques and implement improvements. Focus on strain reduction techniques for backs, necks and joints. For additional ideas on improving employee health and reducing strain, see Boosting Employee Health and Productivity.
Keep Better Records
Good documentation is one of the best ways to avoid OSHA penalties. When OSHA inspectors note gaps in the OSHA 300 log, they often expand an inspection into a full safety audit.
If there are log deficiencies from recent years, invest the necessary time to fix them. Employee files and workers' compensation records can usually supply the missing information.
Implement a Disaster Plan
It is important to have a disaster plan that is effective and practiced. Major events such as earthquakes, hurricanes, fires, pandemics and attacks have shown that preparedness is key to surviving and recovering from emergencies.
For guidance on communicating with staff and stakeholders during emergencies, see Workplace Safety Communication.
- Safe building evacuation procedures.
- Training for employees regarding what to do during emergencies.
- Proper sanitation and hygiene procedures.
- Arranging for business operation from remote locations.
- Stocking emergency supplies, food and first-aid kits.
- Communication methods and procedures for customers, vendors and families.
Remedy Routine Violations
Some of the most costly safety violations are easy and inexpensive to correct. Addressing these routine issues reduces risk and avoids common citations.
- Exits that are partially or fully blocked.
- Dirty or hazardous work areas due to poor housekeeping.
- Lack of goggles, gloves, covers and other required safety equipment.
- Flammable and dangerous materials that are stored improperly.
Although these are simple problems to prevent, they frequently appear on lists of the most common OSHA violations. Implement procedures and checklists to ensure they are never overlooked.
Consider Safety as a Profit Instead of a Cost
The cost of implementing and maintaining proper safety procedures can be viewed as an investment rather than an expense. Employers who treat safety as an investment are more likely to implement and maintain strict procedures, which typically cost less than paying fines and handling accidents.
Insurance does not always cover accidents that result from negligence or failure to comply with standards. For questions about workplace insurance policies and the specifics of what is covered, talk to an agent.
Frequently Asked Questions
What records does OSHA expect employers to keep?
Employers should maintain accurate injury and illness records, including the OSHA 300 log, and keep employee and workers' compensation records to support entries and corrections.
How often should emergency plans be practiced?
Emergency plans should be reviewed regularly and practiced at least annually, with additional drills for high-risk operations or when significant changes occur.
What are quick wins for reducing common safety violations?
Simple steps include keeping exits clear, improving housekeeping, providing required PPE, and properly storing flammable materials.
Can improving ergonomics lower insurance costs?
Yes, reducing repetitive motion injuries and musculoskeletal disorders can lower workers' compensation claims and may reduce insurance premiums over time.