3.1 At such time as CIS shall be duly licensed for the purposes set forth herein by the Commonwealth of Massachusetts, each of the Parties hereto, subject to prior approval of the pertinent insurance companies involved, shall transfer to CIS all of the agency agreements with each of the insurance companies which each of the Parties hereto represents as an agent. In the event an insurance company shall decline to permit such transfer and shall decline to appoint CIS as its agent, then the Party shall use its best efforts to maintain such agency agreement in its name and shall make use thereof only in accordance with the provisions hereof.
3.2 All insurance business whether property, casualty, life or other including bonds which may be written or renewed by a Party with an effective date of coverage following the date on which CIS shall become operational, shall be written or renewed only through the facilities of CIS and in the name of CIS as agent of record. To the extent that CIS shall be unable to place such business through its facilities including its use of general agency agreements which may remain in the name of any specific Party as aforesaid, then, in that event, CIS shall endeavor to place such business through markets outside of its general agency facilities and shall use its best efforts to do so; such business shall be placed only in the name of CIS. Only to the extent that CIS shall be unable to place any specific piece of business shall any Party be authorized to place such business outside of the facilities of CIS in the name of the Party rather than CIS.
3.3 CIS shall provide and be responsible for the billing and collection of premiums due on business written in its name. CIS shall provide each Party with weekly reports of all outstanding accounts receivable on business written by CIS for Accounts owned by each Party. In the event that premiums shall remain unpaid to CIS for a period of more than 45 days after the billing date, the Party whose Account is so delinquent shall pay to CIS on demand the gross premium due thereon unless, prior to the expiration of such 45 day period, the Party shall have instructed CIS to cancel for non-payment of premium any such business. Even in the event of such cancellation for non-payment of premium, should CIS be liable for an earned premium on account of such business, the Party whose business shall be so cancelled shall remit to CIS the net (gross less commission) premium due thereon upon billing to it by CIS.
3.4 CIS shall provide each Party with a monthly accounting of all insurance business written on behalf of a Party during the preceding month identifying thereon all transactions which shall have occurred during the preceding month with respect to a Party's Accounts. Each Party shall have full and complete access to the books and records of CIS at any time for any reasonable purpose provided that it shall be upon reasonable advance request and during such times and upon such conditions as shall not unreasonably impair the operations of CIS.
3.5 CIS shall account for and remit to the Parties on a monthly basis in arrears on or before the last day of the month following the month in which it shall book Net Annual commissions an amount equal to _______ percent of all Net Annual Commissions which it shall receive for the writing or renewal of insurance business on behalf of Accounts owned by a Party and shall retain the balance thereof.
3.6 CIS shall receive and retain all so-called contingent, bonus and/or profit sharing commissions which may be due from insurance companies on account of business placed by CIS.
3.7 Each Party shall be responsible for repayment to CIS of all return commissions which may be due on account of cancellation of or endorsement to insurance coverage or on account of nonpayment of premium in proportion to the percentage of commission which shall have been paid to the Party. CIS shall be entitled to set off such return commissions on monthly accountings and payments due the Parties; provided, however, if for any reason the amount of such return commissions shall exceed what is due from CIS to a Party for the month in question, CIS shall be entitled to payment from such Party of such return commissions which shall be due and payable by the Party upon demand.
3.8 Each Party shall remain individually responsible for collection of its accounts receivable with respect to insurance business written by a Party prior to the time CIS shall become operational; provided, however, CIS shall assume the function of collecting such receivable on behalf of a Party if the Party shall so request. Should CIS be requested to collect any such receivables, it shall do so diligently and account for and remit to the Party for which it shall collect receivables on a weekly basis for such collections. CIS shall not be obligated to expend any extraordinary funds to effect such collection other than stationery, postage and other normal office costs including time of its employees. CIS shall not be required to utilize the services of collection agencies or attorneys. CIS shall retain 2 percent of all such receivables as it shall collect as compensation for its services. A Party who has authorized CIS to collect receivables for it at anytime may remove such receivables from CIS and proceed to collect the same on its own; in which event, no portion of the premium not actually collected by the efforts of CIS shall be payable to CIS.
3.9 Each Party shall remain individually responsible for repayment of all return commissions as may be due on account of business written by it prior to the time CIS shall become operational.
3.10 Each Party shall be entitled to all commissions on endorsements to insurance, which endorsements were processed by the Party prior to the date CIS shall become operational.
3.11 CIS shall be entitled to receive and retain commissions on endorsements to existing insurance effective prior to the date CIS shall become operational regardless of the effective date of the endorsement if CIS shall process the endorsement, provided that CIS shall remit to the Party for whose Account the endorsement shall have been processed the same percentage of commission stated in Section 3.5 hereof and in the manner provided for in said Section 3.5.
3.12 CIS shall provide a policy of errors and omissions insurance with limits of liability of $1 million in the aggregate per occurrence upon such terms and conditions as CIS shall deem to be reasonable and appropriate and shall name thereon as a named insured each of the Parties hereto. In the event CIS shall be unable to provide such coverage for or on behalf of any Party, CIS shall notify such Party immediately upon learning of such inability, and each Party shall then take all necessary and reasonable steps to obtain a policy of errors and omissions insurance in its own name with limits of liability as aforesaid and shall provide CIS with a copy of the declaration page of such policy upon demand.
3.13 All insurance business produced by a Party shall be coded on the books of CIS to indicate ownership thereof by such Party. Commissions due on account of such business shall be paid only to the Party to which it shall be coded. So long as such business shall be written through the facilities of CIS, CIS shall not be authorized or permitted to change the coding of such business without the written consent of the Party to which it shall be coded.
3.14 Each Party shall bear its own selling and business promotion expenses.
No Party shall have any authority to incur any liability in the name of or on behalf of CIS. No Party shall bind any insurance in the name of CIS except in accordance with the authorization and procedures established by CIS from time to time.
3.15 A Party shall be authorized to conduct business in its own name with or without indicating its association with CIS as it may elect; provided, however, that any reference to CIS in any advertising or promotional materials used by any Party shall be subject to the prior written consent of CIS before it shall be used.
3.16 No percentage of Net Annual Commissions shall be due to a Party under any section of this Agreement unless and until the full commission on the subject business shall have been paid to CIS. Notwith-standing the foregoing, CIS may elect to account for and pay commissions based on business when written or booked; provided, however, in such case the Party to whom any commissions shall be paid on such basis shall be liable for repayment thereof to CIS upon demand in the event the full commission remains unpaid to CIS.